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Withdrawals and No Shows

• Classes can be dropped on-line using the Student/Staff Information System (SIS) prior to the first day of the term. Once the term begins, classes must be dropped in person or by phone contact. Phone calls are applicable only if the class is delivered through Distance Learning.
• Students are responsible for officially dropping classes or withdrawing from CVTC if they stop attending. Refunds are issued in accordance with guidelines established by the Wisconsin Technical College System.
• Students who do not officially drop or withdraw will receive failing grades at the end of the term.
• Forms are available from the Information and Service Center, Room ECB113, at the Clairemont Campus or regional campus locations for students who want to add, drop, or change sections of a course, or withdraw completely from CVTC.
• To officially withdraw from the college, students must contact a staff person at the Information and Service Center at the Clairemont Campus or the administrative office at a regional campus location. Students are encouraged to schedule a conference with a counselor to complete the withdrawal process.
• Students who are unable to go to a CVTC campus for a personal contact to drop/withdraw may request a drop/withdrawal by calling 715-833-6200 or 1-800-547-2882.
• The official withdrawal date is based on the date the student notifies the college of his/her intent to withdraw.
• Students receiving federal Stafford loans must be enrolled at least half time (6 credit hours) to remain eligible. Students dropping below half-time status may owe repayment of fees to the college.
• Federal financial aid recipients who do not stay enrolled for more than 60% of the payment period will incur a repayment obligation. See page 102 in the Student Handbook, Federal (Title IV) Return of Funds.
• Failure to formally withdraw from the college, which is considered an unofficial withdrawal, will result in the recording of failing grades on the students permanent record for all classes attempted. See page 102 in the Student Handbook, Federal (Title IV) Return of Funds for Federal Financial Aid Recipients, regarding repayment obligations.
• If less than 25% of the scheduled hours of instruction remain, no class drops or complete withdrawal will be allowed. In extenuating circumstances, exceptions may be approved by the Enrollment Management Administrator.
• NO SHOW
  Students who do not attend or begin the course during the first week of a term or do not make the required instructor contact will be reported to the Registrar's Office as a "No Show" and cancelled from the class(es).
  
  Once a student is cancelled as a "No Show", the student cannot be reinstated in the class. An instructor cannot authorize the reinstatement of the student into the class.
  
  Students cancelled as "no shows" are not allowed to attend or participate in the class(es), nor can they request an instructor to accept course work.
  
  "No shows" are not entitled to a refund and are obligated for full payment of tuition and fees. Federal financial aid recipients reported as a "No Show" may owe a repayment to the College.
  
  "No Show" reporting is in compliance with Title IV federal legislation.

The following time line refers to both dropping from courses and withdrawals from the college. The students record of enrollment will determine if the drop/withdrawal is allowed as well as the grade earned or other notation, if any, that will be recorded on the academic transcript.

16-Week Courses:
Weeks 1-2 (No record of enrollment)
Weeks 3-12 (W; withdrawal/no grade)
Weeks 13-16 (No withdrawals/drops allowed)

8-Week Courses:
Week 1 (No record of enrollment)
Weeks 2-6 (W; withdrawal/no grade)
Weeks 7-8 (No withdrawals/drops allowed)

Courses Other Than 8 or 16 Weeks:

1. No record of enrollment - If less than 12.5% of the courses total potential hours of instruction have been completed.
2. W; withdrawal/no grade - If 12.5 through 75% of the courses total potential hours of instruction have been completed.
3. No withdrawals/drops allowed - If over 75% of the courses total potential hours of instruction have been completed except in extenuating circumstances communicated to the Enrollment Management Administrator.