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Student Rights to Records

(Family Educational Rights and Privacy Act of 1974)
CVTC annually informs students of the Family Educational Rights and Privacy Act of 1974.

This act protects the privacy of educational records, establishes the rights of students to inspect and review their educational records,and provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failure by the institution to comply with the act. Students have the right to the following:

1. Inspect and review information contained in educational records.
2. Challenge the contents of their educational record.
3. Request a hearing if the outcome of the challenge is unsatisfactory.
4. Submit an explanatory statement for inclusion in the educational record if the outcome of the hearing is unsatisfactory.
5. Prevent disclosure with certain exceptions of personally identifiable information.
6. Secure a copy of the institutional policy which includes the location of all educational records.
7. File complaints with the Department of Health, Education and Welfare concerning alleged failures by institutions to comply with the act.

All requests to review educational records must be made in writing to the Registrar.

Local policy explains in detail the procedures to be used by the institution to comply with the provisions of the act. Copies of the policy can be found in the Information and Service Center, Room M113. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Information and Service Center.

In complying with FERPA guidelines, CVTC will release the following directory information without the consent of the student: name, address, email address, telephone number, date and place of birth, past and present classes enrolled in, major fields of study, participation in officially recognized activities and sports, weight and height of athletic team members, dates of enrollment, degrees and awards received (including honors), educational institutions attended, other similar information as defined by the institution.

Students have the right to inform CVTC that any or all of the above information should not be released without their prior consent. Students who wish to do this must complete the necessary form revoking any or all of the public information listed. Revocation remains in effect until the student notifies CVTC of a change. Forms are available at the Information and Service Center, Room M113, Eau Claire Clairemont Campus.